Rivas Capital is a single-family office in Cambridge, Massachusetts, managing complex financials across over 40 entities. Corine Fischer, Controller, oversees financial reporting and trust accounting for the private wealth management advisory firm’s growing portfolio.
A Multi-Entity Reporting Nightmare
Corine and her team were juggling financials for 40+ entities, each with unique accounting needs, reporting structures, and review cycles. They had to produce regular financial statements and prepare detailed board presentations for each entity. As the portfolio expanded, their Excel-based workflows couldn’t keep up.
Every reporting cycle meant pulling data from Intacct, cleaning and formatting in Excel, adding notes and supporting schedules, and manually compiling PDFs and slide decks. Small last-minute adjustments derailed hours of work.
“It was a nightmare. If one number changed, we’d have to go back through six different versions just to update it.”
The complexity extended beyond their web of spreadsheets. Within their many entities, there were nearly 100 bank and brokerage accounts and 400+ alternative investments, all requiring individual tracking, reconciliation, and consolidation. Reporting was manual, time-consuming, and highly prone to human error.
Corine knew they needed a smarter and more reliable way to handle the family office’s growing financial operations.
Datarails Connect and FP&A: Fast, Flexible, Reliable
She sought a tool to automate consolidation and simplify reporting, without changing her team’s Excel workflow. She discovered Datarails at a conference and immediately saw it could handle Rivas Capital’s scale and complexity.
The team started with Datarails Connect for automated reporting and analytics, seeing results from the moment the rapid implementation began. Financial data from Sage Intacct refreshed directly in Excel, turning hours of work into minutes. Connect handled their reporting with ease, giving the team confidence in the platform and in their data.
“The training was excellent, and we quickly started seeing dashboards come to life.”
Corine Fischer, Controller
After their success with Connect, and realizing the potential of having complete FP&A capabilities, Rivas Capital upgraded to Datarails’ full FP&A platform. The timing of the upgrade was critical: board meetings were approaching, and the family office needed to finalize financials fast. Within just three weeks, Corine and her Datarails Customer Success Manager had rebuilt the financial packages in FP&A, ensuring everything was accurate, automated, and ready for review.
Datarails FP&A not only expanded their reporting capabilities but also opened the door to budgeting, forecasting, planning, and deeper analysis, essential for the growing complexity of the family office.
Beyond the dramatic improvement to reporting and workflows, Corine was especially impressed by the quick implementation and level of support across both products.
“I’ve implemented numerous software products over the years, and I’ve never had this level of support and training from any other product. It’s been nothing short of amazing, with fast implementation, truly seamless communication, constant guidance, and real partnership.”
Corine Fischer, Controller
Stress-Free Reporting
The upgrade to Datarails FP&A quickly paid off. Tasks that once took days, like updating financials or preparing board presentations, take minutes, with low risk of human error.
“We were able to split our balance sheet by cost and unrealized values with just one small adjustment. It was that easy. Other systems couldn’t even handle that request.”
Corine Fischer, Controller
The platform’s flexibility has also been a game-changer. Reporting across entities, accounts, and investments is now seamless, and last-minute changes no longer derail the team’s work.
“I feel super calm heading into tight deadlines. Everything updates quickly, and I know it’s accurate.”
Corine Fischer, Controller
Future-Ready Finance
Beyond immediate reporting improvements, Datarails FP&A has set the foundation for future growth at Rivas Capital. They now have the flexibility to scale reporting, adapt to new requirements, and support the family office as it plans for future generations.
“It’s not just the product, it’s the people. With Datarails in place and the team alongside us, we now manage reporting across all entities with confidence and plan for the family office’s long-term success.”
Corine Fischer, Controller