## What are efficiency ratios?

Efficiency ratios are financial ratios that measure a company’s ability to use its assets and resources to generate profits. These ratios are used to evaluate a company’s operating efficiency and effectiveness in using its assets to generate revenue.

Efficiency ratios are important indicators of a company’s financial health and are often used by investors and analysts to assess a company’s operating performance and potential for growth.

Although there are many different types of efficiency ratios, the three most common ones are:

1. Asset turnover ratio – measures how effectively a company uses its assets to generate revenue.
2. Inventory turnover ratio – measures the speed at which a company sells and replaces its inventory.
3. Receivables turnover ratio – measures how quickly a company collects payments from its customers.

Some less commonly used efficiency ratios are the payables turnover ratio that measures how quickly a company pays its suppliers and vendors and the operating cycle ratio which measures the time it takes for a company to convert its investments in inventory and receivables into cash.

## Difference between profitability ratios and efficiency ratios

Profitability ratios and efficiency ratios are both types of financial ratios that are used to assess a company’s financial performance, but they focus on different aspects of a company’s operations.

Profitability ratios measure a company’s ability to generate profits relative to its sales, assets, or equity, and use calculations such as Gross Profit Margin or Return on Assets to do so.  Efficiency ratios, on the other hand, measure how effectively a company is using specifically its assets and resources to generate revenue.

In other words, profitability ratios focus on a company’s ability to generate profits, while efficiency ratios focus on how effectively a company is using its assets to generate revenue.

## The 3 most important efficiency ratios with examples

### 1) Inventory Turnover Ratio

Inventory turnover ratio is a financial ratio that measures how quickly a company is selling and replacing its inventory. It is a good indication of how efficient they are with their inventory, and higher efficiency usually leads to higher profits.

An inventory turnover ratio is calculated by dividing the cost of goods sold (COGS) by the average inventory for a specific period of time.

Inventory turnover ratio = COGS / Average Inventory

An example of using the inventory turnover ratio is an auto parts company that had COGS of \$1,000,000 for the year and had an average inventory of \$200,000 for the same period. In this case the inventory turnover ratio would be:

COGS (\$1,000,000)/ Average Inventory (\$200,000) = 5

This means that this auto parts company sold and replaced its inventory 5 times over the course of the year.

A high inventory turnover ratio is generally seen as positive, as it suggests that a company is efficiently managing its inventory and turning it into revenue quickly. However, a low inventory turnover ratio may indicate that a company is overstocked or is not selling its products quickly enough, which can lead to increased storage costs and lower profits.

### 2) Asset turnover ratio

Asset turnover ratio is a financial ratio that measures how effectively a company is using its assets to generate revenue. It is calculated by dividing a company’s revenue by its total assets for a specific period of time.

Asset turnover ratio = Revenue / Total Assets

An example of using the asset turnover ratio is a transportation company that had revenue of \$5,000,000 for the year and had total assets of \$1,000,000 for the same period. The asset turnover ratio would be:

Revenue (\$5,000,00)/ Total Assets (\$1,000,000) = 5

This means that for every dollar of assets, the transportation company generated \$5 in revenue.

A higher asset turnover ratio generally indicates that a company is generating more revenue per dollar of assets, which is seen as positive. However, it is important to note that a high asset turnover ratio may not always be better, as it could also indicate that a company is underinvesting in its assets and may not be able to sustain growth in the long term. On the other hand, a low asset turnover ratio may indicate that a company is not efficiently using its assets and may need to reevaluate its business strategy.

### 3) Receivables turnover ratio

Receivables turnover ratio is a financial ratio that measures how quickly a company is collecting payments from its customers. It is calculated by dividing a company’s net credit sales by its average accounts receivable for a specific period of time.

Receivables turnover ratio = Net Credit Sales / Average Accounts Receivable

An example of using the receivables turnover ratio is an eCommerce website that had net credit sales of \$2,000,000 for the year and had an average accounts receivable balance of \$500,000 for the same period. The receivables turnover ratio would be:

Net Credit Sales (\$2,000,000) / Average Accounts Receivable (\$500,000) = 4

This means that the eCommerce website collected its outstanding accounts receivable 4 times over the course of the year.

A higher receivables turnover ratio is generally seen as positive, as it suggests that a company is collecting payments from its customers quickly and efficiently. However, a low receivables turnover ratio may indicate that a company is having difficulty collecting payments from its customers, which could lead to cash flow problems and financial difficulties.

## Using Datarails, a Budgeting and Forecasting Solution

Datarails’ FP&A software replaces spreadsheets with real-time data and integrates fragmented workbooks and data sources into one centralized location. This allows users to work in the comfort of Microsoft Excel with the support of a much more sophisticated data management system at their disposal.

Every finance department knows how tedious building a budget and forecast can be. Integrating cash flow forecasts with real-time data and up-to-date budgets is a powerful tool that makes forecasting cash easier, more efficient, and shifts the focus to cash analytics.

Regardless of the budgeting approach your organization adopts, it requires big data to ensure accuracy, timely execution, and of course, monitoring.

Datarails is an enhanced data management tool that can help your team create and monitor cash flow against budgets faster and more accurately than ever before.